Junior Human Resources Officer
Junior Human Resources Officer
Junior Human Resources Officer position has become available in Gauteng for suitably qualified applicants. If interested, kindly check the below requirements. STREAK OF LUCK!
Rosebank College invites applicants to apply for Junior Human Resources Officer position
Company: Rosebank College
Division: Rosebank College Pretoria CBD
Date Listed: 06 February 2022
Job Type: Permanent
Minimum Experience: Entry Level
Company Primary Industry: Education Management
Job Functional Area: Education
Location: Pretoria, Gauteng, South Africa
Closing Date: 11 February 2022
Purpose of Position
- Under the supervision of the campus Principal and Human Resources Officer, the Junior HR Officer is responsible for all administrative functions in support of campus Human Resource and Payroll administration.
Responsibilities
- Responsible for ensuring that all Independent Contractors agreements and annexures meet the required company and audit standards.
- Follows up on any queries or outstanding documentation from the Independent Contractor or casual packs before filing the relevant originals and copies on campus in an orderly manner.
- Oversees the foreign national approval and tracking (i.e. permit expiry dates etc.) processes on campus for casuals and IC’s (Independent Contractor) and ensures that no offers are made prior to receiving pre-approval from National HR.
- Ensures that claim/timesheet deadlines are communicated to ICs and casuals on a monthly basis.
- Responsible for training Independent Contractors on the APS Timesheet Process and assisting with any Internal System (APS) time Queries
- Ensures that all casual claims are signed and submitted with all relevant information required in line with the claim deadline.
- Responsible for distributing Casual and non-timesheet user IC claims to the relevant Managers to be approved and signed off timeously in line with the claim deadlines.
- Ensure the relevant Casuals forms (P23) is signed by casual, approved by the line manager and captured on APS before the required deadline.
- Check that the IC and Casual payroll reports are correct on a monthly basis to ensure that the correct tax has been deducted for Independent contractors and all claims are reflected on the report. Ensure that the payroll form is signed by the Principal together with the correction schedule (if applicable), submitted with the National Human Resources / Payroll team.
- Responsible for assisting ICs and casuals with any payment queries and escalating these to the National Human Resources / Payroll team if need be.
- Following up with the Teaching & Learning department and confirming the list of active ICs on a monthly basis.
- Terminating non active ICs on APS and ensuring all outstanding claims are processed, company property is handed in etc.
- Assists the National Office Human Resources team and campus with Human Resources related projects.
- Co-ordinates and prepares all logistics for campus employee events such as workshops, staff meetings, staff functions and training related to staff and Lecturers, e.g. year-end function, farewells, employee orientation, wellness days.
- Provides administrative support including but not limited to: making copies, filing, typing letters and sending emails for the Campus Head and or HR Officer.
- Assist the HR Officer/campus with payroll and or recruitment activities and or administration should the need arise.
- Performs Managed Integrity Evaluation (MIE) verification checks; including, identification verifications, qualification verifications, credit checks (where applicable), professional membership verifications (where applicable), Drivers Licence (where applicable), Verify Passport and Visa (where applicable) and criminal checks for the relevant positions. Ensures that any unfavourable results are escalated (to Campus Management & National HR) and dealt with accordingly prior to any offers being made.
- Performs two reference verifications on each potential new ICs as part of the screening process. Ensures that any unfavourable results are escalated (to Campus Management & National HR) and dealt with accordingly prior to any offers being made.
- Creates a profile on APS for each new IC.
- Prepares contracts and annexures for ICs.
- Hands new ICs the required payroll documentation as per the Engagement Checklist to complete so that they can be submitted to the National Human Resources / Payroll team on or before the monthly deadline.
- Checks the completed pack of forms that employees submit for processing to ensure that they are completed correctly, that all required supporting documentation is attached and that the entire pack of forms meets audit standards.
- Follows up on any queries or outstanding documentation from the new employee packs before submitting a copy of the pack to the National Office Human Resources / Payroll team for processing and files the relevant originals and copies on campus in an orderly manner aligned with audit requirements.
- Captures new employee information on a spreadsheet and ensures that this data is kept up to date at all times.
Requirements
Qualification:
- Degree and/or Education qualification in Human Resources
Experience:
- 1 – 3 years Human Resources – generalist experience
Skills & Competencies:
- Advanced computer literacy essential
- Excellent administration, planning and time keeping skills
- Customer service orientation, high levels of energy and self-motivation
- Highly effective communication and organisational skills
- Shown ability to manage work and self proactively
- High level of integrity and confidentiality
- Must be approachable
- Attention to detail and accuracy
How to Apply for Junior Human Resources Officer
CLICK HERE TO APPLY ONLINE FOR JUNIOR OFFICER POSITION
Share the opportunity and never pay for any job / internship / learnership opportunities whatsoever – it merely takes you to apply for employment not your money.
