WastePlan: HR Internships 2023 / 2024

Job Summary:

Assist with office administration. Keep all personnel / HR administration and files up to date, support and advise management or staff members about HR related requests.

Responsibilities:

Personnel administration

• Ensure that a record of all inductions on new personnel is carried out by the relevant departments, in order to ensure that they are effective in their appointed positions
• Liaise with the SHEQ representative and monitor injuries on duty
• Ensure that the personnel filing system and all other HR records are maintained and updated as per the company standard.
• Ensure that all documentation for new employees is completed correctly, sent to payroll by the specified date and filed accordingly
• Process and manage the leave applications and records of all personnel and ensure that the information is sent to payroll at the appointed time each month
• Provide administrative support to HR personnel.
• Assist and resolve payroll queries in conjunction with line managers.
• Attend to confirmation of employment enquiries in line with the Protection of Personal Information Act
• Absconding procedure: ensure that the spreadsheet is kept updated and that correct procedures are followed to contact staff.
• Foreign nationals: update and manage the permit record spreadsheet and ensure that the correct procedures are followed with regards to the renewal of permits as well as failure to renew permits (report to the HR Manager monthly and communicate to all Contract Managers 2 months prior the expiration of a permit)
• Any other admin duties that may be required for the efficient running of the HR department

Employee relations

• Provide advice and support to all staff, management and Supervisors on HR related queries and issues
• Ensure that staff and line management are aware of the company values and that these values are incorporated into the day-to-day operations of the company
• Ensure that the company values are upheld and report any discrepancy where the values are not adhered to
• Schedule disciplinary hearings
• Manage all documentation with regards to the filing and record keeping of notifications and outcomes of disciplinary hearings
• Ensure that the relevant manager carries out the disciplinary procedure with regards to the notifications and outcomes

Meetings

• Scheduling of all meetings relating to the HR function
• Ensuring that the meeting agendas are sent out to the relevant people in time and that agenda points are compiled as part of the meeting agenda
• Taking of minutes during all meetings
• Contact the relevant parties to ensure that everyone has knowledge of meetings arranged

Office administration

• Assist with all the meetings, boardroom bookings and making sure the equipment is ready for the meetings
• Support with administrative tasks
• Assist with filling or copying of documents when requested
• Assist with additional tasks relevant to the position as requested from time to time as new skill sets have been learned

Requirements:

• Grade 12 and a relevant tertiary qualification
• High proficiency in Microsoft Office
• Must be well presented, professional and have excellent communication skills
• Some working experience will be advantageous